Privacy Policy

1. Introduction & Scope

This Privacy Policy applies to personal information processed in connection with huephamnfp.org, email communications sent to or from admin@huephamcharity.org, online donation intent forms, contact and intake forms, newsletter sign-ups, volunteer applications, and related offline records created while delivering Family Stabilization, Career & Skills Workshops, and Youth & Senior Care Outreach in Ashburn, VA and neighboring communities.

It does not govern third-party websites that may be linked from our pages, including payment processors, social networks, mapping providers, or partner agencies. Those services operate under their own privacy notices. If you are under the age of thirteen, please do not submit personal information through our website without a parent or guardian. Program services involving minors are coordinated with appropriate adult consent and safeguarding practices.

2. Information We Collect

We collect information you choose to provide and limited technical data generated by ordinary website use. The categories below describe what we may receive depending on how you interact with Huepham Charity.

Identity and contact data. Name, email address, phone number, mailing address, and similar details submitted through contact forms, donation requests, intake forms, newsletter enrollment, or volunteer inquiries.

Program and case-support data. Descriptions of household needs, preferred contact times, and other information you share so our outreach team can respond appropriately. We collect only what is reasonably necessary to evaluate and deliver assistance or referrals.

Donor and stewardship data. Gift amounts, frequency preferences (one-time or monthly), receipt preferences, employer matching details, and correspondence related to tax acknowledgments for EIN 92-2052806. Payment card numbers are processed by trusted third-party processors when online payment is enabled; Huepham Charity does not store full payment card numbers on its own servers through the donation intent workflow on this site.

Technical and usage data. Internet protocol (IP) address, browser type, device characteristics, referring pages, pages viewed, approximate location derived from IP, and cookie identifiers as described in Sections 4 and 5. We may also maintain server logs for security and troubleshooting.

3. How We Use Information

We use personal information for legitimate nonprofit purposes consistent with our mission of supporting underprivileged families and strengthening community welfare in Ashburn, Virginia. Specifically, we may use information to:

• Respond to inquiries, schedule intakes, coordinate meal packing and mentoring logistics, and provide program services or referrals;
• Process donation intents, issue tax-deductible receipts, complete corporate matching paperwork, and maintain accurate financial records;
• Send newsletters, volunteer schedules, and stewardship updates to individuals who have requested them, with a clear path to unsubscribe;
• Operate, secure, and improve huephamnfp.org, including diagnosing technical issues and understanding aggregate traffic patterns;
• Comply with legal, tax, accounting, and regulatory obligations applicable to a United States 501(c)(3) public charity; and
• Protect the rights, safety, and integrity of our staff, volunteers, donors, and the families we serve.

We do not use personal information for unlawful discrimination, and we do not make automated decisions that produce legal or similarly significant effects solely by algorithm without human review in our program workflows.

4. Cookies & Similar Technologies

Cookies are small text files stored on your device. Huepham Charity uses essential cookies to remember preferences such as cookie-banner acknowledgment so the notice does not repeatedly interrupt your visit. We may also use optional analytics cookies to understand how visitors navigate huephamnfp.org—which pages are read, how long sessions last, and where technical friction appears.

You can control cookies through your browser settings, including blocking or deleting cookies. Blocking essential cookies may affect certain site functions. Our on-site cookie banner provides a clear Accept action; continued browsing after acceptance indicates acknowledgment of the practices described here. Where required by applicable law, we will seek additional consent before placing non-essential cookies.

Third-party embeds (for example, Google Maps on our contact page) may set their own cookies subject to the third party’s policies. We encourage you to review those policies if you interact with embedded content.

5. Analytics (Google Analytics Compliance Language)

Huepham Charity may use Google Analytics or comparable analytics tools to collect aggregated statistics about website traffic. Google Analytics uses cookies and similar technologies to help us understand visitor interactions in service of improving content, accessibility, and nonprofit outreach effectiveness. Analytics data may include truncated IP addresses, device and browser information, and on-site navigation events.

Where Google Analytics is enabled, we configure available privacy controls consistent with Google’s requirements for nonprofit and Ad Grants advertisers, which may include IP anonymization features where supported, restricted data retention settings, and adherence to Google’s measurement and user-consent expectations for advertising and analytics products. We do not use analytics to sell personal information, and we do not knowingly merge analytics identifiers with sensitive program case files for marketing purposes.

Google and similar providers process data under their own terms and privacy policies. You may opt out of Google Analytics in supported browsers using Google’s published opt-out mechanisms or by adjusting cookie preferences. For Google Ad Grants and related advertising, any conversion or remarketing features will be operated in accordance with Google’s nonprofit advertising policies and applicable privacy laws, including clear disclosure and consent where required.

6. Donor Privacy Guarantee

Huepham Charity respects the trust donors place in our stewardship. We will never sell, rent, trade, or otherwise share donor personal information with third parties for their independent marketing or commercial solicitation. Donor lists are treated as confidential assets of the charity and are accessed only by authorized personnel and service providers who need the information to process gifts, issue receipts, complete matching-gift verification, provide IT or accounting support under confidentiality expectations, or comply with law.

Donors may request anonymity in public acknowledgments. Unless a donor expressly consents to public recognition, we will not publish a donor’s name or gift amount in newsletters, website features, or press materials. We may share aggregate fundraising totals that do not identify individual donors.

If you believe your donor preferences have been mishandled, contact admin@huephamcharity.org. We will investigate and correct our records. This Donor Privacy Guarantee is a core commitment of Principal Officer Quyen Hoang and the Huepham Charity board’s stewardship culture.

7. CCPA/GDPR User Rights

Depending on where you live, you may have rights regarding your personal information under laws such as the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act, and the European Union General Data Protection Regulation (GDPR). Huepham Charity honors applicable rights requests in good faith even when a particular statute’s territorial scope may not squarely apply to every interaction.

Rights that may be available include: the right to know what personal information we collect and how we use it; the right to access a copy of personal information we hold about you; the right to correct inaccurate information; the right to request deletion of personal information, subject to legal retention duties (for example, tax and donation records); the right to restrict or object to certain processing; the right to data portability where technically feasible; and the right to opt out of the ?sale”or ?sharing”of personal information as those terms are defined under California law. Huepham Charity does not sell personal information for monetary consideration.

To exercise a privacy right, email admin@huephamcharity.org with the subject line “Privacy Request,”describe the right you wish to exercise, and provide enough information for us to verify your identity. We will respond within the timeframe required by applicable law, or within a reasonable period if no statutory deadline applies. You will not be discriminated against for exercising privacy rights. If we deny a request in whole or in part, we will explain the reasons, including any legal retention obligations that prevent full deletion of donation or program records.

European or other international visitors should note that information submitted to a United States nonprofit may be processed in the United States. By contacting us or using our site, you acknowledge that cross-border transfer may occur for the purposes described in this policy.

8. Contact & Updates

If you have questions about this Privacy Policy, wish to update your communication preferences, or need to submit a privacy rights request, please contact:

HUEPHAM CHARITY
Principal Officer: Quyen Hoang
Address: 20198 Kiawah Island Dr, Ashburn, VA 20147, USA
Email: admin@huephamcharity.org
Website: huephamnfp.org
EIN: 92-2052806

We may update this Privacy Policy from time to time to reflect operational, legal, or technology changes. The “Last updated”date at the top of this page (March 2026) will change when revisions are published. Material changes will be posted on huephamnfp.org/privacy.html. Continued use of the website after an update constitutes acknowledgment of the revised policy, except where applicable law requires additional consent.

Thank you for trusting Huepham Charity with your attention, your questions, and—when you choose to give—your support for families in Ashburn and across Loudoun County.